You can do anything - but not everything.

Excerpt from "You can do anything - but not everything." interview of David Allen.

I really liked this article.

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So a big part of setting priorities is being clear about your values?

Be careful. That's a very popular notion these days: If you focus on your values, then you'll improve the "balance" between your business and personal lives. Give me a break. Focusing on your values may provide you with meaning, but it won't simplify things. You'll just discover even more stuff that's important to you.

I've been working with the most values-driven organization that I've ever come across. And it has a big burnout problem. People there are always invited to collaborate; everyone wants to play. But how many 7 AM-to-7 PM meetings can you attend? You want to attend all of them because your values tell you that they're all important. But your spouse and your kids start saying, "We never see you."

We suffer the stress of infinite opportunity: There are so many things that we could do, and all we see are people who seem to be performing at star quality. It's very hard not to try to be like them. The problem is, if you get wrapped up in that game, you'll get eaten alive. You can do anything -- but not everything. The universe is full of creative projects that are waiting to be done. So, if you really care about quality of life, if you want to relax, then don't focus on values. Just control your aspirations. That will simplify things. Learning to set boundaries is incredibly difficult for most people.


Most people make the opposite choice. They feel such a sense of responsibility to their job and to their colleagues that they become even more harried ...

Which is utterly self-defeating. Your sense of "responsibility" is a function of your response ability. I learned that in karate. Your ability to generate power is directly proportional to your ability to relax. The power of a karate punch comes from speed, not muscle. And a tense muscle is a slow muscle.

In other words, you can't do things faster until you learn how to slow down. How do you slow down? It's all about the dynamic of detachment. You have to back off and be quiet. Retreat from the task at hand, so that you can gain a new perspective on what you're doing. If you get too wrapped up in all of the stuff coming at you, you lose your ability to respond appropriately and effectively. If your inbox and your outbox are completely full, or if people are screaming at you, then it's difficult to back off and think about things at a different level.

Have you ever felt as though time disappeared? Say, when you're really into a good movie? Or when you're busy doing something that you love, and the morning just flies by? From my spiritual practices, I know that when you get to some levels of existence, space and time seem to vanish. When I'm at those levels, I don't even think in terms of space and time anymore. When everything really lines up for me, speed is not an issue, because I have found my own rhythm. That rhythm may seem lightning fast or deathly slow, but inside me it's all the same. It's outside time.

Look at the best martial artists. They move very slowly. The faster you type, the slower it will feel to you, because you surf with your thinking. The same thing applies to reading: The faster you read, the more time will disappear, because you'll be able to feed stuff to your brain as fast as your brain can process it. That's why speed readers have better comprehension. They've trained their eyes to recognize stuff as fast as their brain can handle it.

But it's hard to leave space and time behind when you're distracted. If there's an open loop, space and time will find it. And anything waiting for a decision is an open loop. If there's a stack of papers on your desk, you have to decide on a course of action. As long as you've let that pile into your world, it's got a hold on you. What's the very next thing that you need to do? Until you decide on that, there's a gap between where you are and where you need to be -- a big black hole that will suck you in.

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Source: You can do anything - but not everything.
Author: David Allen, one of the world's most influential thinkers on personal productivity, offers his unique advice on how to keep up the pace -- without wearing yourself down.